Event surveys give group leaders a way to collect meaningful feedback from attendees after an event ends. By attaching surveys to events, you can gain valuable insights and compare engagement across multiple events over time.
Permissions
Only Admins and group leaders can create Event Surveys. These surveys are managed through the group leader Dashboard within Employee Groups. Once a survey is created, published, and attached to an event, group members are prompted to complete the survey after confirming their attendance.
Creating an Event Survey
- Go to the Group Leader Dashboard and select the Events tab.
- Select Manage event surveys on the top left, followed by Create new event survey to open the survey builder.
- Enter a Title and Description for the survey. You can also add Notes that are only visible to other group leaders (for example, to explain the intent or provide reporting context).
- Add your survey questions. Each Event Survey includes one page of questions, and the following types are available:
- Checkboxes: Allows multiple selections with optional exclusivity or randomization.
- Image Upload: Collects images as responses (not shown in submission tiles).
- Long text: For detailed written responses.
- Multiple Choice: Single-select from a list.
- Rating: Displays a scale from 1 to 10 using icons.
- Short text: For brief responses.
- Slider: Displays a range from 1 to 100.
New surveys include a default multiple choice and short text question to help you get started. These can be edited or removed.
- To customize a question, select the pencil icon next to it. This opens the editing panel on the right hand side of the page, where you can edit the following fields and settings:
- Help text
- Make this question required
- Flag field as private
- Restrict the length of the response
- Hide label on view page
- Randomize order of answers
- Set min and max answers (Checkbox and Image Upload only)
- Select Apply Changes after editing each question.
- When you are done building the survey, select Save and exit. The survey will appear on the Manage Event Surveys page with an Unpublished status.
Publishing an Event Survey
- On the Manage event surveys page, find your survey.
- From the Actions menu, select Publish.
Only published surveys can be attached to events.
Managing existing surveys
- Go to the Group Leader Dashboard.
- Select the Events tab for the group you lead.
- Select the Manage event surveys button.
Each survey appears in a table showing its:
- Creation date
- Creator
- Number of responses
- Status (Published or Unpublished)
From the Actions menu, you can:
- Edit the survey
- Publish it
- Delete it
- Duplicate it
- Preview the questions
- View Occurrences and events the survey is attached to
- Report on all responses across events
Important: Editing a survey after it has been published and completed by participants can affect your reporting.
- Deleting a question or answer will remove associated data from past responses.
- Changing question or answer text will update existing responses with the new labels, which may affect interpretation.
- Users are not prompted to resubmit surveys after edits are made.
A warning appears in the edit flow when making changes to a published survey. If you want to preserve original data, consider using Duplicate to create a new version.
Adding a survey to an event
- Go to the Group Leader Dashboard and select the Events tab
- Either select Add event to create a new event or open the Actions menu next to an existing event and select Edit to edit an event.
- Go to the Event Occurrence section of the event form.
- From the dropdown menu, select a Published survey to attach to the event.Note: To add an event survey to an existing event, the event occurrence must be in the future. If some event occurrences are in the past, you will only be able to add an event survey to future occurrences.
Members who record their attendance after the event ends will be prompted to complete the survey.