Editing a volunteer opportunity

After a volunteer opportunity is published, you can return to it at any time to update its details. Editing opens the same form used to create the opportunity, so you can update most fields before resubmitting.

Permissions

Anyone with the following user roles can edit any volunteer opportunity:

• Volunteer coordinator
• Volunteer manager
• Volunteer manager (junior admin)
• Volunteer manager (no reporting)

Any user who created a volunteer opportunity can also edit their own opportunity, regardless of their role.

Note: Only opportunities your organization created directly are editable. Opportunities activated from the Benevity Catalog cannot be edited.

Editing from the opportunity page

Editing opens the same form used to create a volunteer opportunity, so you can update most fields across the tabs (Basics, When & Where, Contact, Cause, Shifts, Images, Volunteers, Promotion, Rewards, Admin) before resubmitting. One exception: the Country field cannot be changed after an opportunity is created.

Note: If you change the cause (charity) associated with an opportunity, any volunteer time already tracked against the opportunity will remain linked to the original cause. Only new time tracking submissions will be associated with the updated cause.

1. Open the volunteer opportunity you want to edit.
2. Select Edit in the top right corner of the page.
3. Update the relevant fields across the form tabs.
4. Select Submit to save your changes. The opportunity is resubmitted for approval or publishing, depending on your program settings.

Note: Editing a published opportunity does not remove existing volunteer sign-ups or shift registrations, and signed-up volunteers are not notified of changes. If you increase the capacity of a shift that has a waitlist, volunteers on the waitlist will receive an email notifying them that a spot has opened.

Editing from the Bulk Manager

The Bulk Manager gives you a list view of all volunteer opportunities in your program, making it useful when you want to edit an opportunity without opening its page first.

1. Navigate to Manage > Volunteer > Bulk Manager.
2. Find the opportunity you want to update. Select Edit in the Manage column next to it.
3. Update the relevant fields across the form tabs.
4. Select Submit to save your changes.

Note for CRA programs: If your opportunity uses a CRA form, a warning appears at the top of the edit form: “This will change reporting data. Edits will overwrite all previous submissions for this volunteer opportunity. This cannot be undone.”