Reviewing and approving volunteer time helps ensure accurate reporting and reward allocation for your employees' volunteering efforts. Use the Approve Volunteer Time page to manage individual submissions, process approvals in bulk, and adjust reward types where needed.
Note: These steps apply to manually submitted volunteer time only. For opportunities that use automatic time tracking, the process is handled differently.
Permissions
Anyone with the volunteer manager or volunteer rewards manager user role can review and approve volunteer time submitted by others.
Reviewing and approving individual submissions
- Select Manage to enter Benevity Volunteer as an administrator.
- Hover over Volunteer on the Management Toolbar and select Approve Volunteer Time.
- Apply a date filter on the left-hand side of the page if needed. By default, only submissions from the past six months appear on this page.
- Select Details for the submission you want to review. The submission opens, displaying all the fields the employee filled out on the Track Time form.
- Review the submission against your company's guidelines and select Approve or Reject.
- If you approve, the employee receives an automated email notification.
- If you reject, add a personalized note before sending the notification.
Approving or declining submissions in bulk
- Select the checkbox next to each submission you want to approve or decline.
- Open the Choose an operation dropdown, select Approve the selected submissions or Decline the selected submissions, then select Execute.
- Review the selected submissions and select Confirm. Each employee receives an email notifying them that their submission was approved or declined.
Note: If you bulk decline submissions, you have the option to include a reason for declining before confirming.
Modifying reward types
You can modify the reward type for a submission if, for example, an employee has exceeded their personal budget but still wants to record the volunteer time they tracked.
- Select the checkbox next to the submission you want to modify.
- Open the Choose an operation dropdown, select Modify the Reward Type for selected submissions, then select Execute.
- Select a reward option from the dropdown: No Reward or Donation Currency, then select Next.
- Review the modified submission and select Confirm. The submission returns to the approval queue, where you can approve it as you would any other submission.