As a volunteer manager or Spark administrator, you have the ability to manage the sign ups and time tracking options for a volunteer opportunity. If you are organizing a team building event, signing people up for their shifts might be a nice gesture to show your appreciation. Or if you find that volunteers are forgetting to track their time, doing it for them might help you get a more accurate picture on true volunteer engagement.
In this article:
Who can complete these steps?
People with the Volunteer Manager or Spark Administrator user role.
How to sign someone up for a shift
Tip: If you ever need to sign up volunteers in large quantities, say 100 people to a shift, try signing up volunteers in bulk using a CSV template.
- Navigate to the volunteer opportunity.
- Select Sign-Ups from the options at the top of the page.
- Under Add Volunteer Sign-ups, find and select the volunteers you want to sign up. You can search by their names, or you can add people by entering in employee IDs, usernames or email addresses.
- Open the Shift dropdown and choose the correct shift for the selected volunteers. Note: You can only sign up your users to one shift at a time.
- Choose if you want to send the volunteers email notifications about the shift.
- Select Sign Up User.
How to track time for a volunteer
After you've signed everyone up for the volunteer opportunity, you can start to track and approve their time.
- Navigate to the volunteer opportunity.
- Select Track Time from the options at the top of the page.
- All users who signed up for the opportunity are listed under their shift. Use the search bar at the top of the page, if you need to add another user.
- Check to make sure that all volunteers have their hours input under the Bulk Time to Track column.
- Select the users you are ready to approve.
- Choose Track Time and confirm you want to track time on behalf of these users. Note: Hours shown here will be auto-populated based on what you entered in the volunteering time field of the create a volunteering opportunity form.
- You can check the status of whether or not time has been tracked for a specific volunteer by looking for the status beside the other shift information.
- Hours will be auto-approved or queued for approval, depending on your site settings.
- When you want to approve the hours, select Go To Approve Time.
