Create a volunteer opportunity

Increase your program participation and engagement by creating a volunteer opportunity in Spark. Volunteer opportunities can be created by administrators, users, or causes—depending on your program settings. You can create an opportunity that is open just for specific teams, for regional areas, or for everyone in your company. 

To get started, hover over the Volunteer tab on the navigation bar and select Create a Volunteer Opportunity.

volop1.png

The volunteer opportunity form will open and you can start adding your information in the tabs. Some tabs will have mandatory fields, others will be optional. The mandatory fields are marked with an asterisk. 

Skip to a tab:

Basics

  1. Add your opportunity name, summary and description. The summary is the subtitle of your opportunity name.
  2. Enable rich text to get additional formatting options like bold, italics, lists, hyperlinks and videos.
  3. Select any related categories in the Event Descriptor section.
  4. Select Next to go to the When & Where tab. You can come back anytime to make edits too.

basics-2.png

When & Where

  1. Enter the start and end date and time. If it's ongoing, don't add an end date. This will leave the opportunity open-ended, allowing you to add more shifts later.
  2. Add any notes specific to the date and time of the event.
  3. Choose if the opportunity will be virtual or at a physical location.
  4. Add a location name and an address, if it's at a physical location.
  5. Add any notes specific to the location of the event. Note: If volunteers add the opportunity to their calendar, the info in the Location Notes box will auto-populate in their calendar event.
  6. Select Next to go to the Contact tab.

when_where.png

Contact 

  1. Add the name, phone number and email of the primary contact (info for the primary contact will show on the opportunity page).
  2. If you want multiple contacts, select Add Another Contact and provide their details. You can add up to 5 contacts per opportunity. And you can choose if you want the additional contacts to also show on the opportunity page.
  3. Choose if you want the contacts to be notified via email when someone signs up.
  4. Select the Comments to Volunteering Contact checkbox if you want volunteers to be able to add comments of their own when they sign up for a shift. 
  5. Select Next to go to the Cause tab. Now that you've completed the first three tabs, your opportunity will be saved, but unpublished, on the administrator side of Spark.  

contact.png

Cause

  1. Pick Yes or No for adding a cause to the opportunity.
  2. If you choose Yes, add the cause by using the filter and search.
  3. Select Next to go to the Shifts tab.

cause-2.png

Shifts

  1. Enable the Automatically track volunteer time toggle to have volunteer shifts automatically tracked. Keep the toggle disabled to have volunteers manually track their time.
  2. Select Add New Shift to, you guessed it, add more shifts.
  3. Enter the start and end date and time for the shift.
  4. Enter the volunteering time, length of time volunteers will participate in the shift. Different than  shift length, which is the total duration from shift start time to end time. Note: Depending on the type of shift you create, volunteering time could be different from the shift length. For example, shift length is 10 a.m. to 5 p.m. but volunteers are only needed for 2 hours.
  5. Set the maximum number of volunteers who can sign up for each shift.
  6. Choose if you want to turn on any of the additional options, such as...
    • Deadline to sign up: Do you want to close sign ups at a specific time period before the shifts will start?
    • Waitlists: Do you want to create a waitlist? If enabled, people can continue to sign up after a shift has reached its maximum volunteer capacity. Folks on the waitlist will be notified by email if a spot opens up. 
    • Guests: Can employees sign up their friends and family as guests? If you choose this option, volunteers will see a field inviting them to add guests when they sign up. Note: Guests are included in the maximum number of volunteers for a shift.
  7. Select Next to go to the Images tab.

shifts2.png

Images

  1. You can add two types of images to the opportunity:
    • Small image that's displayed in the top right corner of the event’s page, and as a thumbnail when people browse opportunities. 
    • Large image that's displayed as a banner at the top of the volunteer opportunity page. 
  2. Browse for the small or large image you want to add and select Upload.
  3. Edit the image placement. Make sure the image fits within the dimension and size requirements.
  4. Select Next to go to the Volunteers tab. 

images.png

Volunteers

  1. Add information on the skills and interests of the volunteers you want to attract. These tags come in handy if your people are searching for specific tasks or filtering by the skills and interests they've identified in their user profiles.
  2. Identify whether a waiver is required for the event, and add the link to the online waiver. Note: If you want to make waivers required for all opportunities, contact your Benevity Client Success Manager and they'll help.
  3. You can add customized questions to your volunteers. Like t-shirt sizes or food preferences and restrictions. To do this, select the I need additional information from volunteers checkbox and fill in the fields. 
  4. Select Next to go to the Promotion tab. 

volunteers.png

Promotion

  1. Add any additional websites or social accounts for volunteers to reference.
  2. Decide if you want the opportunity to be visible Company Wide, everyone in your program can see it, or By Invitation, only folks who have the opportunity URL can see it.
  3. Select Next to go to the Rewards tab. 

promotion.png

Rewards

  1. Pick the type of reward you want volunteers to earn for their time spent volunteering. The rewards options in the screenshot below are just examples. If you want to add or edit your rewards, contact help@benevity.com.
  2. Select Next to go to the Admin tab. 

rewards.png

Admin

The Admin tab is only visible to program administrators. This is where you'll go to add more of the behind the scenes pieces of how the opportunity will be published.

  1. Select the notify checkbox if the administrator who created the opportunity is different than the one who you want to be listed as the author/owner. It will always default to the administrator who created it.
  2. In the Source dropdown, indicate if the opportunity was created by the company, a user, or a cause.
  3. In the Approval Status dropdown, indicate if the opportunity will be approved or queued for review.
  4. If the Publish box is checked, the opportunity will be published to the site and viewable by everyone in the program. You can feature opportunities in the carousel view, under the main Volunteer tab, by selecting Country for Featured Volunteer Opportunity
  5. Under Comment Settings, choose if you want volunteers to read and write comments on the opportunity page.
  6. Add any notes for internal only administrators.
  7. Select Submit and the opportunity will be published or sent for review, depending on your site settings. If approved, the opportunity will be published and people will be able to start signing up.

admin.png

 

All done, great job!

The volunteer opportunity is now published and people can begin signing up for shifts. Here's what the opportunity will look like once it's been published...

volop-details.png

 

Was this article helpful?
8 out of 9 found this helpful